Steps on How to Compress Images in Microsoft PowerPoint

PowerPoint images can make the file size your presentation quite large, especially if you have embedded high-resolution images and photos. Compressing images in your Microsoft PowerPoint presentation can help reduce the overall file size of the presentation and save disk space on the device it’s stored on. We have talked on how to crop images in Microsoft PowerPoint presentation using various methods now we are going to talk about the steps on how to compress images in Microsoft PowerPoint.

Steps on How to Compress Images in Microsoft PowerPoint

Note that this feature is only available for desktop versions of Office and not Office for the web.

Steps on how to compress images in PowerPoint for Windows

  1. Open your PowerPoint file.
  2. Select a slide that contains an image or picture.
  3. Select the image or picture.
  4. Once selected, you’ll automatically be in the “Picture Format” tab. Here, click the “Compress Pictures” button in the “Adjust” group. Steps on how to compress images in PowerPoint for Windows
  5. The “Compress Pictures” window will appear. In the “Compression Options” group, you can choose if the compression applies only to the selected picture. If you uncheck this option, PowerPoint will compress all of the images in the presentation, which overrides any changes you may have made to those images. Steps on How to Compress Images in Microsoft PowerPoint
  6. Select the checkbox to Delete cropped areas of pictures option to reduce the overall size of the image or picture in the presentation.
  7. In the “Resolution” group, choose which resolution you would like to use. Once ready, click “OK.”
  8. Click OK. The image or images will now be compressed.

In most cases, 96 ppi (minimize document size for sharing) is the best selection. Unless you plan to print out quality photos of your slides, this option will reduce the file size and there will be little difference in the screen output of a slide at 220, 150, or 96 ppi.

Steps on how to compress images in PowerPoint for Mac

  1. Open your PowerPoint file.
  2. Select a slide that contains an image or picture.
  3. Select the image or picture.
  4. Click the Format Picture ribbon at the top of the screen.
  5. Click Compress (to the right of the Transparency icon). The “Compress Pictures” window will appear. Steps on how to compress images in PowerPoint for Mac
  6. Click the Picture Quality drop down. Select the picture quality you’d like to use, then select if you’d like to apply the compression to all images in the presentation or only the selected image. Steps on How to Compress Images in Microsoft PowerPoint
  7. Select the checkbox to Delete Cropped Areas of Pictures to reduce the overall size of the image or picture in the presentation.
  8. Apply to all pictures in this file is default and recommended for a smaller file. If you only want to delete the currently selected picture, uncheck that.
  9. Click OK.

The image or images will now be compressed. I’m sure you know how to compress images in Microsoft PowerPoint if you are a Windows or Mac user.

Also Read: Ways on How to Lock Your Windows 10 PC

 

 

 

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